AGM Minutes 2024

AGM Minutes May 30, 2024 5:00pm

Rec Centre

Call to Order: 5:00pm

• Roll Call: Existing board intros and welcome to members

• Recognition of Voting Entitlement: Those elected or appointed to the board, coaches/volunteers of CVYSA, and parent(s) or guardians of a registered player are entitled to one vote each. Voting by proxy is not permitted.

Review of Agenda & Previous Minutes

• Adoption of 2024 AGM Agenda

• Review of the 2023 AGM Minutes

Correspondence

• No correspondence for review at this time (print minutes/agendas of previous meeting)

Officers Reports

• President (Tara)

• Secretary (Kyla)

• Treasurer (Hector)

  • statement coming via email

  • Dec 31 closing balance 18, 510..38; gaming balance 6279.07

  • Gaming grant has been applied for

• Head Coach (Eric)

  • a few volunteers in the past weeks who have expressed interest into taking the courses and getting prepared for next year, also checking on current coaches and credentials - Nelson has opened up a few spots for their in person clinics - prioritize current coaches

• Head Ref (George)

  • Finding success in finding refs for games, lots of locals stepping up. No info yet on refresher but info will be coming soon - hoping to set up a clinic soon in conjunction with the HS.

• Equipment Manager (Corey)

  • Got some new equipment for the coaches to look at

  • Trailer- lost and found should go straight into the rec centre. Wet pinnies are a bit of an issue- maybe coaches keep hold of those

• Risk Management (Kayla)

  • still receiving some CRCs

• Registration (Marsha)

  • Final registration number for the season is 236 players and not too many problems with people paying

  • No more registrations for the season - insurance has been payed for all current players

• Media Relations (Ivan)

  • Nothing to report, but some conversations about switching platforms. Reached out about Team Snap and Team Snap Tournaments

• Sponsorship (Vacant)

• Member at large (Abdul)

Outstanding Business (from previous AGM)

• None at this time

Agenda Item: Election of Board of Directors

The Chairperson introduced the election of the Board of Directors and presented the slate of nominees.

Motion:
It was moved by Abdul and seconded by Leanne that the following individuals be elected to the Board of Directors for the upcoming term:

• George Longpre

• Ivan Gonzalez

• Eric Blow

• Carla Ahern

• Cian Currie

• Jason Meidl

• Leanne Winsor

• Foazia Qadri

• Abdul Qudri

The motion was put to a vote.

Result:
The motion was carried, and the above-named individuals were elected to the Board of Directors.

Retirement of Board Members:
The Chairperson also acknowledged the retirement of the following members from the Board of Directors:

• Tara Sandoval

• Hector Sandoval

• Corey Wells

• Marsha Neufeld

A motion was made by Carla and seconded by Leanne to formally retire these members with appreciation for their service. The motion was carried.

Agenda Item - Assignment of Board positions

• George Longpre (moving into president) Jason Motion, Kyla Second

• Ivan Gonzalez (moving into head coach) Motion Kyla, Second Eric

• Eric Blow (moving into media) Motion Kyla, Second Ivan

• Carla Ahern will be new Registrar Kyla Motion, George Second

• Cian Currie will be new Sponsorship Kyla Motion, Ivan Second

• Jason Meidl will be new Treasurer Ivan Motion, Kyla Second

• Leanne Winsor will be Member at Large - help with sponsorship and/or registration Kyla Motion, Leanne Second

• Foazia Qadri will be Member at Large - Kyla Motion, Carla Secon

• Update the signers Motioned by Jason, Second by Kyla

• Kyla and Kayla are staying in their current roles of secretary and risk manager

Constitution & Bylaw Changes (by special resolution only)

Adjournment of formal AGM 5:33pm

Next Meeting Date Monday June 27 6:30pm at REC Centre Erickson Room